Built for UK Haulage Fleets

Stop Chasing Paperwork. Get Invoiced Same Day.

Runs entirely inside WhatsApp — the app your drivers already use. Snap a POD photo, get invoice-ready data in seconds. No apps to install, no training required.

Try a Free POD Scan See How It Works
UK/EU Hosted
7-Year UK-Compliant Archival
Used by FMCG, Pallet Network & Container Hauliers
HB
HaulBot™
● Online
Just dropped the Tesco run. Here's the POD.
Image Attached
RCVD
✅ Invoice Ready
PO Ref#88921
Wait TimeCaptured ✓
Saved 15 min admin.
AI Validation
Signature Clean
Date/Time Blurry
Trusted Fleet Results
10min
Average Setup
Same Day
Invoice Turnaround
7 Year
UK-Compliant Archival
£0
Driver Training Cost
The Friday Panic is Over

Paperwork Limbo is Costing You 3–5% of Your Net Profit.

The Old Way

Every Friday is a Chase.

  • Driver keeps POD in the cab. Coffee spills. Tickets get lost.
  • You're chasing 20 drivers over WhatsApp every Friday afternoon.
  • Waiting time and damage claims go unbilled — nobody noticed them.
  • Invoice delayed 7–10 days. Cashflow stalls.
The HaulBot™ Way

Invoice Before 5pm. Every Day.

  • Driver snaps the POD at the dock. No app, no training required.
  • AI validates signature, stamp, and waiting time instantly.
  • Finance team gets a clean CSV at 4pm, ready for Sage or Xero.
  • Invoice sent same-day. Cashflow protected.
Before With HaulBot
Invoice Delay 7–10 days Same day
Waiting Time Capture Missed Automatic
Friday Admin 3+ hours 15 minutes
POD Retrieval Filing cabinet Instant search

From Cab to Customer Invoice in 60 Seconds.

Three steps. No new software. HaulBot works inside WhatsApp — the app your drivers already use every single day.

01

Snap

Driver photographs the POD and sends it on WhatsApp. Nothing to install or learn.

Here's the POD
CMR_Upload.jpg
02

AI Validate

HaulBot extracts PO numbers, signatures, waiting time notes, and flags blurry photos.

Signature✓ Clean
Wait Time✓ 45 min
Date/Time⚠ Blurry
03

Export

A clean CSV lands in your finance inbox at 4pm daily. Ready for Sage or Xero.

DriverPO RefStatus
J.Smith#88921✓ Ready
D.Patel#88947⚠ Review

HaulBot pays for itself if it captures just two waiting time claims per month.

The Math of Haulage: For a 30-truck fleet, the 7-day delay in returning physical PODs traps roughly £50,000 in uninvoiced revenue.

One Delayed Invoice Costs
£300–£500

Revenue Protection

Automatically detects handwritten "Waiting Time," "Shortages," and "Damages" notes that usually go unbilled.

Legal Safety

7-year UK-compliant archival cloud storage included. Every POD is digitally archived and retrievable in seconds.

Defensibility

AI validates every POD has a printed name, date, and signature before the driver leaves the delivery site.

Massive ROI. Priced for Real Fleets.

Cancel anytime. No long-term contracts. Includes 14-Day Free Trial.

Small Fleet
£129/mo
Up to 20 trucks · from £6.45/truck
  • Up to 20 Trucks
  • 1,200 POD Scans / mo
  • Daily CSV Export
  • 7-Year UK-Compliant Archive
Popular
Growth Fleet
£219/mo
Best for most UK fleets · from £6.26/truck
  • 21 – 35 Trucks
  • 2,200 POD Scans / mo
  • GPS Location Stamped PODs
  • Daily CSV Export
  • 7-Year UK-Compliant Archive
Scale Fleet
£319/mo
Up to 50 trucks · from £6.38/truck
  • Up to 50 Trucks
  • 3,500 POD Scans / mo
  • GPS Location Stamped PODs
  • Daily CSV Export
  • 7-Year UK-Compliant Archive

Common Questions

Can I try this with one driver first?

Yes. Most fleets start with one or two drivers before rolling it out company-wide.

How long does setup take?

Under 10 minutes. We connect your WhatsApp number and you can scan your first POD immediately.

Does this work with signed paper PODs?

Yes. HaulBot™ is designed specifically for messy paper PODs photographed on a dashboard or at delivery sites.

Do drivers need to install an app?

No. HaulBot™ works entirely inside WhatsApp, which they already have. There is nothing to install or update.

Does this replace Sage or Xero?

No. HaulBot™ feeds data INTO your accounts software. We give you a clean CSV file to import, so you don't have to type invoice data manually.

What happens if I exceed my scan limit?

We don’t impose hard cut-offs and understand there are high and low months. We’ll notify you before any limits are reached and help you upgrade if needed.

What if a driver sends a blurry photo?

HaulBot flags blurry or incomplete PODs instantly and asks the driver to retake the photo before they leave the delivery site.

Is HaulBot GDPR compliant?

Yes. All data is processed and stored in the UK/EU. We never share driver data with third parties. Full DPA available on request.

What if a customer doesn't use WhatsApp?

HaulBot is between you and your drivers, not your customers. Your customer still gets their usual invoice — just faster.

Stop Chasing Paperwork.
Start Invoicing Faster.

Try a free POD scan in under 60 seconds. No app install required.

Try a Free POD Scan View Pricing